Administrative Assistant Resume and Cover Letter Sample

Administrative Assistant Resume Sample






  • Highly professional with 12 years solid experience in office management and field organization with undying energy
  • Excellent soft skills such as team work, work ethic, interpersonal relationships and customer relations

Free PDF Download: Administrative Assistant Resume and Cover Letter

 Work Experience

UVW Company Limited, Mombasa Kenya   August 2012 – To Date

Administrative Assistant

  • Preparing and typing of proposals
  • Attending to all phone inquiries in a polite and professional manner
  • Greeting and welcoming all customers to the relevant offices in the organization
  • Forwarding all incoming calls and mails to the relevant officials
  • Preparing financial statements and invoices using the appropriate computer software

NGO Kenya Limited      June 2005- May 2012

Administrative Assistant

  • Answered phone calls and directing them to the relevant member of staff
  • Greeted and directed all clients/visitors to the relevant offices
  • Used Microsoft office and spreadsheet to prepare documents and data reports
  • Received and opened parcels for all staff member except the chief executive officer(CEO)
  • Ensured the availability of all required basic office equipment and supplies by doing a regular check and ordering them where necessary
  • Prepared support material and meeting agenda during the regular board meetings


Brainstead Group of Schools    May 2000 – Dec 2004

Office Assistant

  • Backed up files both electronically and manually
  • Provided all the necessary support to the school principle
  • Took care of all office equipment through ordering new purchases, repairs and replacements
  • Prepared, sent and received letters and parcels from the courier services provider
  • Arranged for appointments and meetings with the school principal
  • Handled all petty cash issues including paying the casual labourers
  • Did any other duties as assigned by the school head



University/institution Course Year of completion
Egerton University, Nakuru Kenya Masters of Business Administration (MBA) 2003
Strathmore University, Nairobi, Kenya Bachelor of Business Management 2001
Strathmore University, Nairobi, Kenya (CPS)Certified Public Secretary(K) 1998


Volunteer-Red Cross

Member-Sigona Golf Club, Limuru


Camping in remote areas with friends, going for a fishing expedition with my dog, and conducting motivational talks


(Available upon request)

Time to Make an Impression!!!
Time to Make an Impression!!!

Administrative Assistant Cover Letter


Name and Address: of the Applicant

Name and Address: of Company

Job Title:

Subject: Application for the Position of Administrative Assistant

Dear Mr. /Ms. Last name,

I am writing to you in response to the job position that is available in your organization for the position of Administrative assistant. I came to know of this position through [XYZ] website listing. I am confident in saying that my career interests, qualifications and job experience are closely matching with the requirements that you have mentioned in your posting.  Apart from my three years of hands on experience in administrative work, I also have a post graduate diploma in Administration.

While in college, I also did several part-time administrative jobs for school and college offices and as a result, gained the skills that are necessary in setting up and synchronizing admin policies as well as events for the related educational institutes. I am confident that I can extend these skills for creating similar setup for officials, staff members and board of directors.  I have the organizational skills needed to evaluate and scrutinize incoming and outgoing memos, arranging and proposing synopsis briefs and reporting to the management and executives as well as to the board of directors. I am also skilled in conducting research, preparing and accumulating data and arranging pertinent papers for the higher management. I have also enclosed my resume with this cover letter that will further outline my specific administrative and clerical skills.

I look forward to discussing with you how my experience, education and specific skills mentioned above can add to the benefit of your organization. I will call/email you for a follow up next week. In the mean time, I can be reached at this phone number xxx-xxx-xxxx or (email address).

Thank you for your time and consideration.


Name of the Applicant



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